MRV Forum Day 1
- This topic has 2 replies, 3 voices, and was last updated 1 day, 3 hours ago by
Alice.
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AuthorPosts
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December 19, 2023 at 2:34 pm #12891
Alexia Stumpf
KeymasterManagement system audit techniques
These are the two topics that we would like you to work on:
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Please explain what type of documents, information and evidence you, as auditor, would look for when conducting a ProTerra MRV audit and verifying item 3 (Management system requirements for economic operators) of the Standard?
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What would be your approach (what would you expect to see as evidence) when dealing with suppliers with no traceability information in relation to the previous question?
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This topic was modified 7 months, 2 weeks ago by
Alexia Stumpf.
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This topic was modified 7 months ago by
Alexia Stumpf.
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This topic was modified 7 months ago by
Alexia Stumpf.
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This topic was modified 7 months ago by
Alexia Stumpf.
February 5, 2025 at 5:49 am #23980Melanie Simpson
Participant1, Documents, information and evidence I would expect to see include:
– A clear policy for the adherence to the ProTerra MRV Standard’s requirements to deforestation and human rights, and this made publicly available (e.g. on the company’s supplier portal or website)
– Communication trail of the policy to other stakeholders in the supply chain (e.g. email chain)
– Training records of relevant company employees on the public commitment
– Written evidence of the agricultural commodity supply chain back to the farm level including:
○ Confirmation of every supplier handling the commodity;
○ Lot/batch numbers of the commodity;
○ Farm information including geographical location points and unique identification information;
– A documented history of accessing relevant satellite imagery systems to verify deforestation-free commitments
– Documented risk assessments of deforestation and human rights breaches within the supply chain
– Written plans on future development of the overall management system
– Records of any non-conformances within the supply chain & evidence of remedial actions taken2. My approach when dealing with suppliers with no traceability information would include:
– Written confirmation of the different batches that are in breach of the requirements so this information can be passed onto potential customers as being non-compliant
– Written details to the supplier regarding the specific traceability gaps that need to be addressed
– Written confirmation from the supplier of agreed non-conformance close out timeframes
– Written next steps from the supplier on how the non-conformance will be addressed (i.e. how the supplier will address the traceability gaps)February 17, 2025 at 4:30 pm #24393Alice
KeymasterGood answer.
I will try to summarize the key points and take aways ProTerra Foundation with like to leave.
The first part of the question basically relates to evidence is associated to all the itens under topic 3 of the MRV Standard (that covers the management system) such as: deforestation and a supply chain policy all the procures and registers related to the mapping of the supply chain and risks assessment; Procedure(s) to identify and have access to applicable legal requirements; roles and responsibility, procedure(s) to address non-conformities ( and follow the train of eventual non-conformances opened in the system); lot numbers and double counting procedures, operational g procedures and practices to ensure full segregation among others.
As for the second part, many important elements have been highlighted but the key aspect is that it is necessary to confirm the existence of an action plan for all suppliers for which the economic operator does not have traceability information (is it plausible?). It should be an action coming not only from the supplier side, organization under MRV have to proactively seek to implement action to improve in this regard. In the subsequent MRV verification, confirm that the plan is being implemented and that traceability information is increasing within the organization. Without this plan, the requirements of the management system are not fulfilled, and a verification statement cannot be issued. -
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